Oregon Shakespeare Festival
Wardrobe & Hair Manager | Associate Costume Director | Production Manager | Sound Supervisor

Production Manager

DEPARTMENT: Production

POSITION: Production Manager

REPORTS TO: Director of Production

JOB TYPE: Full Time, Exempt

START DATE: ASAP

SALARY RANGE: $1,794 - 1,974/weekly

BENEFITS:  

  • Amazing health, dental, and vision coverage

  • 403b retirement plan

  • STD/LTD & Basic Life Insurance

  • Paid vacation and sick time

  • Paid parental leave

  • Local discounts from stores & restaurants

  • Tickets for our shows


Position Summary

All OSF employees are expected to respect diverse ideas, races, genders, sexualities, abilities, cultures, and religions, contribute to working in an anti-racist social justice theater, and value Inclusion, Diversity, Equity, and Access (IDEA).

 

The Production Manager(s) work with the Director of Production to manage the creative teams, OSF Production staff, design process, and the build, implementation, run, and transfers of OSF projects.

Principal Duties and Responsibilities

  • ​Provides top-line project management of all physical aspects of assigned live and digital projects:

    • monitors design process checkpoints and takes action as appropriate in order to facilitate timely design deliverables

    • ensures show builds are on time, in budget, and reppable

    • facilitates communication between the creative team and OSF stakeholders to ensure that everyone is working together towards the same goals.

  • Supervises the costume, wardrobe, hair, and makeup area of focus (one of four) in the Production Department:

    • Ensuring staff and managers uphold OSF’s mission and values, follow department processes, policies and practices, and adhere to OSF safety procedures.

    • Oversees recruitment, hiring, performance reviews, progressive discipline, and the on-boarding and off-boarding processes of staff, creative team members, FAIR participants, and volunteers.

    • Oversees administrative systems such as annual budgeting and expense tracking, payroll, expense reports, status reports, and injury forms.

  • Models and supports the mission and values of OSF by:

    • Demonstrating inclusive behavior and creating an environment of belonging.

    • Maintaining a safe and anti-racist working environment.

    • Recognizing micro-aggressions and interrupting othering behaviors.

    • Building a team atmosphere and structure to encourage behaviors among staff members that exemplify respect and inclusion.

    • Operationalizing IDEA concepts into organizational practices including systems, processes, problem-solving approach, personnel hiring, and management practices.

    • Coaching and developing staff.

    • Collaborating with other managers to enforce safety policies and delivery of required and/or updated training.

  • As a member of the Production Management Team, works to support all OSF production activities, including providing assistance on unassigned shows, performing administrative duties for Production Department such as administering cloud storage solutions, orientation materials, notes, and running staff meetings.

  • Provides leadership throughout the project life cycle; making key decisions when consensus cannot be reached. In concert with appropriate stakeholders, problem solves technical issues which arise during the project execution.

  • Ensures all productions and their designs adhere to safety protocols. Acts as liaison to local authorities and manages special effect processes as needed.

  • Collaborates with the production management and artistic teams in creative team selection, booking, and contracting, including the negotiation, preparation, and execution of designer contracts.

  • Collaboratively manages Production related Season Central and/or cygNET issues, data entry, and activities with the Director of Production and other Production Managers.

  • Manages issues arising under the I.A.T.S.E. CBA in concert with the Director of Production and Production Management Team.

  • Responds and organizes the response to emergency situations as necessitated by events such as pandemics, power outages, wildfire smoke, floods, and/or lightning.

  • In concert with the Director of Production and other Production Manager, performs various administrative duties for Production Department and shows including but not limited to:

    • running production meetings

    • administering cloud storage solutions

    • creating and distributing tech rehearsal schedules

    • orientation materials, notes, and running staff meetings.

Other Duties and Responsibilities 

  • Supports special events which occur on-stage and involve OSF production staff such as community productions events, readings, memorials, etc.

  • Oversees production process for remounts, transfers, and co-productions.

  • Represents OSF at organizational functions and conferences when requested.

  • Interfaces with OSF donors and patrons.

  • Steps in to fulfill vital functions when Director of Production is absent.

  • Mentor colleagues as requested.

  • Schedules production activities into the OSF Central calendar.

  • Other duties as required by Director of Production​

Skills and Qualifications

  • 10 years professional technical theater experience. A Master’s degree in theater may be considered in lieu of three years of professional experience.

  • Deep understanding of the theater making process, superior skills using Microsoft Office Suite (Outlook, Word, Excel); advanced skills in using and creating spreadsheets and Internet collaboration tools.

  • Ability to analyze and understand issues pertaining to inclusion, diversity, equity, and access.

  • Ability to read a script and assess requirements in regards to staffing, budgeting and design. Experience reading scaled drawings and drawing packages.

  • Thorough knowledge of theatrical safety conventions and laws.

  • General knowledge scenic construction, rigging, automation, scenic painting lighting, sound, and props theater crafts.

  • General knowledge of digital performance technologies.

  • Thorough knowledge of costume construction, wardrobe, wigs and theatrical makeup theater crafts.

  • Superior written and verbal communication skills (English primarily).

  • Strong math skills.

  • Ability to manage employee relations with a wide variety of staff with diverse backgrounds.

  • Highly developed organizational skills and the ability to keep multiple projects moving forward simultaneously.

  • Ability to work independently and to maintain a positive work atmosphere.

Working Conditions

  • Work schedule varies and includes frequent evening and weekend hours as well as many weeks in which more than 40 hours are required.

  • This position responds to emergencies on a 24/7 basis as required.

 

Physical Requirements

  • Ability to perform administrative work using a computer for extended periods of time; up to 8 hours a day.

  • Ability transfer to the theaters and monitor tech rehearsals (typically sitting in theater seats while using a laptop) for extended periods of time, up to 14 hours a day.

Sound Supervisor

DEPARTMENT: Production

POSITION: Sound Supervisor

REPORTS TO: Production Manager of Innovation & Strategy

JOB TYPE: Full Time, Exempt

START DATE: ASAP

SALARY RANGE: $1,348 - 1,482/weekly

BENEFITS:  

  • Amazing health, dental, and vision coverage

  • 403b retirement plan

  • STD/LTD & Basic Life Insurance

  • Paid vacation and sick time

  • Paid parental leave

  • Local discounts from stores & restaurants

  • Tickets for our shows


Position Summary

All OSF employees are expected to respect diverse ideas, races, genders, sexualities, abilities, cultures, and religions, contribute to working in an anti-racist social justice theater, and value Inclusion, Diversity, Equity, and Access (IDEA).

The Sound Supervisor works with Production Manager of Innovation & Strategy to manage the Sound Designers, Composers, OSF Sound Production staff, design process, and the implementation, and run of OSF projects.

Principal Duties and Responsibilities:

  • Manages Sound Department personnel, including but not limited to:

    • Assigns and communicates work assignments to staff.

    • Manages the day-to-day schedule of the sound staff and workflow within the constraints of the IATSE CBA.

    • Supervises sound staff on work calls, technical rehearsals, changeovers, load-ins and load-outs as necessary.

    • Ensures crew’s adherence to Sound Department’s process, policies, and standards, including safety procedures and professional behavior.

    • Manages progressive discipline as necessary

    • Works with the Production Manager of I&S to purchase and maintain inventories.

    • Performs performance reviews of staff.

  • Models and supports the IDEA values of OSF by:

    • Demonstrating inclusive behavior and creating an environment of belonging.

    • Maintaining a safe and anti-racist working environment

    • Recognizing micro-aggressions and interrupting othering behaviors.

    • Building a team atmosphere and structure to encourage behaviors among staff members that exemplify respect and inclusion.

    • Operationalizing IDEA concepts into organizational practices including systems, processes, problem-solving approach, personnel hiring and management practices.

    • Coaching and developing staff.

    • Collaborating with other managers to enforce safety policies and delivery of required and/or updated training.

  • Ensures that the backstage workspaces, catwalks, and shop are kept clean and organized.

  • Ensures design integrity and quality control of the sound designs throughout the season.

  • In collaboration with the Production Manager of I&S, communicates with the Sound Designers of each season, balancing the show requirements with the resources of OSF and house sound systems.

  • Collaborates with and facilitates communication with many internal stakeholders about sound-related topics for the build, run and maintenance of projects. Some examples include:

    • Lighting department in regards to shared cabling, show control, etc.

    • Stage Management in regards to run crew assignments needs, crew performance and special needs for any given performance

    • Wardrobe and Wig Departments in regards to coordination of microphone placement and integration into pre-show calls.

  • Monitors technical rehearsals; solves problems as they develop in concert with sound staff, production management, and other colleagues.

  • Participates as needed in Innovation & Strategy projects as an organizer, facilitator, technician, and/or designer.

  • Attends and participates in regular Production Department and show specific production meetings.

 

Other Duties and Responsibilities 

  • Responds to after-hours emergencies.

  • Manages sound systems paperwork and sound folders on collaborative storage systems.

  • Physically lead and/or participate in sound installation.

  • Teach and train FAIR participants and volunteers.

  • Engages with OSF patrons.

  • Support Marketing and Development efforts.

  • Other duties as assigned by the Production Manager of Innovation & Strategy

Skills and Qualifications

  • Five years of professional sound experience in the entertainment industry. Bachelor’s or advanced degrees may substitute for three years professional experience.

  • Thorough knowledge of theatrical sound equipment and industry standards, including musical mixing, the operation of digital sound consoles, sound system design, back stage communications, and assisted listening devices. Theatrical sound equipment includes:

    • Qlab

    • Dante

    • Galileo

    • Yamaha consoles

    • Meyer speaker systems

    • ClearCom

    • CellCom

    • FreeSpeak

    • Helix-Net

  • Expert understanding of sound system networking.

  • Thorough knowledge of Microsoft 365, cloud storage systems, and expertise with computer systems.

  • The ability to communicate effectively, both orally and in writing, with a wide variety of external professionals and in-house staff.

  • Must have strong organizational skills and the ability to keep multiple projects moving forward simultaneously Initiative and tenacity in problem solving.

  • Leadership, motivational, organizational, and teamwork skills.

  • Comfortable with having hard conversations.

  • Ability to maintain a positive work atmosphere by behaving and communicating in a collaborative and productive manner with designers, technicians, stage managers, co-workers, and management.

  • Experience in a supervisory role in a professional theatre sound department.

Working Conditions

  • Night-time and weekend hours are regularly required.

  • Manager is the first contact for department emergencies.

  • Standard work week is Tuesday – Saturday.

  • Long hours are required, especially during technical rehearsals.

  • The ability to work late with little notice is required.

Physical Requirements

  • Frequently climb and work from ladders and personnel lifts.

  • Regularly squat and maintain position.

  • Regularly crawl and kneel.

  • Regularly reach above shoulders.

  • Climb 24 foot vertical wall ladder to get to the catwalks above the stage.

  • The ability to wear fall rest harnesses.

  • May be required to lift and move materials and equipment weighing up to 35 pounds.​

Associate Costume Director

DEPARTMENT: Production

POSITION: Associate Costume Director

REPORTS TO: Costume Director

JOB TYPE: Full Time, Exempt

START DATE: ASAP

SALARY RANGE: $1,482/weekly

BENEFITS:  

  • Amazing health, dental, and vision coverage

  • 403b retirement plan

  • STD/LTD & Basic Life Insurance

  • Paid vacation and sick time

  • Paid parental leave

  • Local discounts from stores & restaurants

  • Tickets for our shows


Position Summary

All OSF employees are expected to respect diverse ideas, races, genders, sexualities, abilities, cultures, and religions, contribute to working in an anti-racist social justice theater, and value Inclusion, Diversity, Equity, and Access (IDEA).

The Associate Costume Director manages personnel and workflow of the current build season in the costume shop, ensuring that the season build stays within the capacity and is implemented successfully.

Principal Duties and Responsibilities:

  • Manages Costume build personnel, including but not limited to:

    • Supervises team work schedules with Costume Project Managers.

    • Ensures costume staff adhere to the company handbook, production department guides, and safety procedures.

    • Approves payroll and time off requests.

    • Schedules and organizes department meetings.

    • Collaborates with Costume Director to manage costume staff performance evaluations and when required, progressive discipline.

    • Recruits and hires costume staff in collaboration with Costume Director.

  • Ensures project builds are efficient, safe, and on-time by:

    • Adjusting staff and team assignments as needed through-out project builds.

    • Assists Costume Director in analyzing project designs and determine achievability.

    • Manages performer appointments in collaboration with Stage Management.

    • Organizes project specific meetings and paperwork.

    • Collaborates with and facilitates communication on inter-departmental projects such as lighting, props, craft/wig projects.

    • Updates information in cloud-based information sharing systems.

    • Provides emergency coverage in fittings, load-ins, tech, dress rehearsals and previews for Costume Project Managers, as needed.

  • Models and supports the mission and values of OSF by:

    • Demonstrating inclusive behavior and creating an environment of belonging.

    • Maintaining a safe and anti-racist working environment.

    • Recognizing micro-aggressions and interrupting othering behaviors.

    • Building a team atmosphere and structure to encourage behaviors among staff members that exemplify respect and inclusion.

    • Operationalizing IDEA concepts into organizational practices including systems, processes, problem solving approaches, personnel hiring and management practices.

    • Coaching and developing staff.

    • Collaborating with other managers to enforce safety policies and delivery of required and/or updated training.

  • Ensures overall shop functions are performed. Some examples include:

    • Budgets are tracked and managed; credit card reconciliation

    • Costume materials inventory is tracked and supplies purchased.

    • Ensuring the maintenance, repair and replacement of shop equipment as needed.

    • Costumes office supplies are monitored and replenished.

    • Returns submitted on time.

  • With Costume Director, ensures design integrity and quality control of the costume throughout the season.

 

Other Duties and Responsibilities:

  • Responds to after-hours emergencies.

  • Mentors FAIR (Fellow, Apprentice, Intern, Residency) participants and costume department volunteers.

  • Supports Marketing, Engagement and Development efforts.

  • Other duties as assigned by Costume Director.

  • Engages with OSF patrons.

Skills and Qualifications

  • High School Graduate or equivalent.

  • Seven years of experience in professional costume work, including one year of supervisory experience.

  • Thorough knowledge of all areas of theatrical costuming, including theatrical production calendar. Working knowledge of costume materials, costume & fashion history including garment manufacturing.

  • Knowledge of safety standards for costume shops. Ability to communicate effectively both verbally and in writing.

  • Ability to adapt and flex with new leadership, staff, and new procedures.

  • Thorough knowledge of Microsoft Office Suite (Word, Excel, Outlook, OneDrive).

  • Comfortable using cloud-based information sharing systems.

  • Must have effective organizational, time management, and decision-making skills.

  • Demonstrate initiative and tenacity in short-term and long-term planning.

  • Demonstrate inclusive behavior, ability to communicate about body types, hair types, skin tones, and genders with neutral/positive language.

  • Confidentiality and discretion are required.

  • Approaches relationships with company members, particularly those belonging to underrepresented or historically marginalized groups with an understanding that identity informs every individual’s human experience in a way that may differ from their own personal experience.

Working Conditions

  • Night and weekend hours are regularly required. The standard workweek is Tuesday through Saturday.

 

Physical Requirements

  • Lift and move costumes and equipment weighing up to 30 pounds occasionally, climb stairs occasionally, and sit or stand for long periods of time with or without work modifications.

Wardrobe and Hair Manager

DEPARTMENT: Production

POSITION: Wardrobe and Hair Manager

REPORTS TO: Director of Production

JOB TYPE: Full Time, Exempt

START DATE: ASAP

SALARY RANGE: $1,482 - 1,630/weekly

BENEFITS:  

  • Amazing health, dental, and vision coverage

  • 403b retirement plan

  • STD/LTD & Basic Life Insurance

  • Paid vacation and sick time

  • Paid parental leave

  • Local discounts from stores & restaurants

  • Tickets for our shows


Position Summary

All OSF employees are expected to understand and embrace our mission statement, in particular how it is reflected in our commitment to respect and representing diverse ideas, races, genders, sexualities, abilities, cultures, religions, and traditions both on stage and off. OSF company members work in a manner that is consistent with this commitment and work to interrupt behaviors that hinder our diversity and inclusion efforts.

 

The Wardrobe and Hair Manager supervises the unionized Wardrobe and Hair staff, ensuring that the shows and designs are successfully maintained. Provides vision and leadership at a world-renowned theater. Facilitates internal and external communications within the Festival.

 

Principal Duties and Responsibilities:

  • Manages wardrobe and hair personnel, including but not limited to:

    • Assigns and communicates work assignments to staff and manages the day-to-day schedule and workflow.

    • Provides materials and equipment needed for wardrobe and hair personnel to successfully open, run, and close a show.

    • Ensures wardrobe and hair personnel understand and uphold OSF's mission and values.

    • Ensures wardrobe and hair personnel understand and comply with AEA guidelines and OSF’s standard practices.

    • Ensures crew’s adherence to safety procedures and creates additional safety protocols when necessary.

    • Recruits, hires, performs performance reviews, manages progressive discipline, and orchestrates and organizes the on-boarding and off-boarding processes for wardrobe and hair personnel

    • Performs administrative tasks such as payroll, expense reports, and injury forms.

  • Models and supports the mission and values of OSF by:

    • Demonstrating inclusive behavior and creating an environment of belonging.

    • Maintaining a safe and anti-racist working environment.

    • Recognizing micro-aggressions and interrupting othering behaviors.

    • Building a team atmosphere and structure to encourage behaviors among staff members that exemplify respect and inclusion.

    • Operationalizing IDEA concepts into organizational practices including systems, processes, problem-solving approach, personnel hiring and management practices.

    • Coaching and developing staff.

    • Collaborating with other managers to enforce safety policies and delivery of required and/or updated training.

  • Manages the Wardrobe and Hair support of shows. Duties include and are not limited to:

    • Organizes and/or ensures organization of all wardrobe and hair functions for individual shows, including working technical rehearsals, troubleshooting, and run crew documentation, and show reports.

    • Ensures design integrity and quality control of the costume and hair design throughout the season.

    • Ensures the maintenance and organization of wardrobe and hair spaces and equipment.

    • Ensures wardrobe and hair follow safety, sanitization, infection control of all workspaces.

    • Collaborates and communicates with the Costume Shop to balance the show hair and makeup requirements with OSF resources to meet show and performer needs safely and efficiently.

    • Develops and advocates for Wardrobe and Hair’s annual labor, material, and capital budgets in the season budgeting process. Manages budgets throughout the year, keeping leadership appraised of any challenges.

    • Attends Production Meetings, show-specific costume meetings; convenes department meetings and show-specific wardrobe and hair meetings.

    • Supervises overall hair, wig, and makeup needs and builds, including organization of wig inventory, pull, purchase, alter, or manufacture all wigs, hairstyles, and facial hair as designed.

    • Participates and actively engages in Collective Bargaining Agreement negotiations.

  • Collaborates, coordinates, and communicates with many internal stakeholders about wardrobe and hair functions. Some examples include:

    • Costume Shop: in regard to costume closure modifications and special care of costumes and wigs, resources, paperwork, load out schedule, cleaning and restoring of costume rental items, and production transfers.

    • Collaborates and resolves pre-show schedule for hair prep and dressing order, quick-change choreography, on stage pre-sets.

    • Stage Management: in regard to AEA updates, run crew assignment needs, show breakdowns; keeping apprised changes to entrances/exit locations and run times; collaborating closely with quick changes prioritizing crew and actor safety, and specific needs for any given performance, understudy fittings, etc

 

Other Duties and Responsibilities 

  • Ensures regular inspections of hair salons and stations, adhering to HLO, Health Licensing Office regulations on safety, sanitization, and infection control.

  • Assist in the maintenance, transportation, and cleaning of show and rehearsal costumes.

  • Emergency understudy during run of shows.

  • Responds to after-hours emergencies and participates in emergency response teams.

  • Represents OSF at organizational functions, and conferences when requested.

  • Advises and/or leads facility maintenance and improvement projects as appropriate.

  • Assist Development and Marketing departments (for example, occasional donor events or creating content re: quick changes for social media outlets).

  • Other duties as assigned by Production Management.

Skills and Qualifications

  • Five years of experience in professional theatrical wardrobe, including experience supervising projects and/or people in the entertainment industry.

  • Proficient in quick-change choreography and run crew track planning.

  • Short term and long-term budget planning skills.

  • Experience in de-escalating conflict using clear communication, both oral and written.

  • Experience in using industrial and home sewing machines with a variety of fabrics.

  • Knowledge or ability to understand regulations detailed in OHA, Oregon Health Authority Cosmetology Safety and Sanitation rules.

  • Knowledge of safety standards for backstage and production shops; using and providing proper safety equipment.

  • Thorough knowledge of Microsoft Office (Word, Excel, Outlook). Comfortable using cloud-based information sharing systems.

  • Excellent Inclusion, Equity, Diversity, and Access analysis and inclusive behavior:

    • Able to identify and dismantle work systems that uphold and promote systems of white supremacy; to re-envision and implement new systems that account for equity and promote inclusion in all areas of work.

    • Ability to approach relationships with colleagues and staff, particularly those belonging to underrepresented or historically marginalized groups, with an understanding that identity informs every individual’s human experience in a way that may differ from their own personal experience.

    • Ability to communicate about body types, hair types, skin tones and genders using respectful and equitable language.

  • Ability to keep multiple projects moving forward simultaneously, meet deadlines and achieve long term goals.

  • Ability to pivot and respond to last minute changes.

  • Effective and motivational team leader.

  • Confidentiality required.

  • Experience working with unions and within the context of collective bargaining agreements.

  • Attended EDI or anti-racist trainings.

  • Experience working in a repertory environment.

Working Conditions 

  • Standard work week is Tuesday – Sunday.

  • Night-time and weekend hours are regularly required.

  • Significant overtime is required, especially during technical rehearsals.

  • The ability to work overtime frequently, and on short notice is required.

Physical Requirements

  • Lift and move costumes and equipment weighing up to 30 pounds occasionally.

  • Climb stairs occasionally.

  • Sit or stand for long periods of time with or without work modifications.

About Oregon Shakespeare Festival

A major theatre arts organization, OSF offers a diversity of plays as well as events and activities to enhance your overall experience.

The Oregon Shakespeare Festival is a not-for-profit professional theatre founded in 1935. Our eight-month season runs through the month of October, and we have three theatres: our two indoor stages—the Angus Bowmer Theatre and the Thomas Theatre—and our flagship outdoor Allen Elizabethan Theatre, which opens in early June and runs through mid-October. We offer up to 11 different plays that include works by Shakespeare as well as a mix of classics, musicals and world-premiere plays. When you visit you can see one or two plays or up to nine plays in one week!



Mission and Vision

Our mission statement helps guide us in all of our endeavors here at OSF:
Inspired by Shakespeare's work and the cultural richness of the United States, we reveal our collective humanity through illuminating interpretations of new and classic plays, deepened by the kaleidoscope of rotating repertory.


OSF is committed to creating an equitable, inclusive and accessible environment and is proud to be an equal opportunity employer. We have a clear vision to be the place where Inclusion, Diversity, Equity, and Access build the foundation for talented people. Women, non-gender-binary/trans individuals, BIPOC (Black, Indigenous, and People of Color), and people with disabilities are STRONGLY encouraged to apply! Please join us as we shift the narrative and grow our organization into a true representation of Inclusion.


Anti-Racism Statement and Action Plan

https://www.osfashland.org/en/news-multimedia/news-announcements/wsywat.aspx


Covid Safety Policy

OSF requires that all employees working onsite and for whom the COVID-19 vaccine is authorized be vaccinated against COVID-19. OSF will require proof of an approved COVID-19 vaccination before starting work onsite. OSF will consider reasonable accommodations for individuals with a valid medical or religious exemption from receiving the COVID-19 vaccine.